Proposal Manager/Senior Marketing Coordinator

Send resume to or 11111 Wilcrest Green Dr., Ste 128, Houston, TX 77042 Attn: Sharon Nelson


Job Description

Under broad direction, provides leadership to multiple proposal efforts, preparing proposal outline in accordance with the procurement practices and requirements. Coordinates with Pursuit Manager/Project Manager to ensure proposal properly incorporates intended win strategies and themes. The Proposal Manager possesses and applies a comprehensive knowledge of concepts, practices, and procedures to complex proposals and proposal team coordination.


This position requires self-motivation and the ability to work both independently and as part of a larger team in order to work toward common goals in serving our clients. This position requires:

  • Excellent communication, interpersonal and organizational skills
  • Demonstrated experience managing proposals
  • Ability to work in fast-paced, self-motivated environment, and meet deadlines
  • Must have a positive, can-do attitude
  • Strength in Adobe InDesign, Publisher, MSWord, and Excel


Additional responsibilities include:

  • Identify, Evaluate and Analyze RFPs
  • Leads and facilitates kickoff, brainstorm/ strategy, and review meetings, in addition to storyboarding, outlining, writing, and editing proposals, project descriptions, and resumes
  • Develops/Revises proposal sections consistent with RFP requirements and outlines and incorporates input/comments from team members
  • Compliance/Requirements Analysis against RFP
  • Contacts Subconsultants for information and ensures they meet requirements
  • Complete required governmental forms such as the Standard Form 330
  • Manage and supervise marketing staff
  • Coordinates proposal staffing, determines/assigns priorities, responsibilities, objectives, and schedules to proposal team members
  • Chairing information status, review meetings and marketing meetings
  • Participates in pursuit strategy sessions to develop ‘win’ themes, strategies, and discriminators
  • Completes Technical Writing
  • Assists in preparing marketing collateral, press releases, and speeches
  • Performs Quality Assurance
  • Writes Management Plan, Resumes and develops executive summaries, project approaches, and letters of interests
  • Coordinates and designs Graphics
  • Maintains relationships with numerous design engineering and other large civil construction partner companies
  • Attend marketing/business development functions including lunch meetings with organizations/clients
  • Assists in Public Relations work and in obtaining new work
  • Overseeing the maintenance and updating of the OTHON website content
  • Manage social media campaign and special projects websites
  • Direct the marketing and business development activities of marketing team.
  • Oversee implementation and maintenance of marketing database including Cosential database (customer relationship management and proposal software).
  • Identify opportunities for staff to write for publications and to present at conferences and events.
  • Manage and apply for firm certifications including TxDOT precertifications, DBE and MBE certifications.
  • Manage project portfolio upkeep, SOQ templates, submittal templates, project photography and videos, events, and conventions.
  • Ensure all project materials are up-to-date.
  • Other marketing and business development tasks, as required


Minimum Skills and Experience

  • College degree is required – BA in Communications, Marketing, Journalism, or related field/discipline.
  • Five years of experience in management of proposal process.
  • Five years professional experience where written and oral communications were key responsibilities is also required.
  • Background in civil engineering design industry is strongly preferred.
  • Experience in graphics design is required.


Primary Location and Schedule

  • Houston, TX
  • Full Time